Contract Sales Coordinator (Auditor) - Onsite

Company: Viva USA Inc.
Location: Cary
Posted on: April 19, 2025

Job Description:

Title: Contract Sales Coordinator (Auditor) - Onsite

Making sure you fit the guidelines as an applicant for this role is essential, please read the below carefully.










Mandatory skills:


administrative,
MS Office, Excel,
Accounting, Finance, Auditing,
invoicing,
purchase order processing, quoting, order auditing, entry, coordinating delivery,
Audit Packets, Answer Phones Call Center, Follow-up Pending Deals,
MS Office, Excel, Accounting, Finance, Auditing, Attention to detail, Critical thinking, Professionalism, Trainable, Problem resolution








Description:

Day-to-day:
Audit State customer purchase orders for compliance with state contracts, co-op contracts programs and policies.
Process sales through the client's systems to enable accurate and timely dealer settlements and credits, along with invoicing to end use customer
Provide dealer channel & field team support and assistance with problem resolution and interpretation of policy and programs
Prepare Audit Packets, Answer Phones in Call Center, Follow-up on Pending Deals

Must haves:
Previous administrative experience.
MS Office experience (especially Excel) is required.
Accounting/Finance/Auditing background.
Attention to detail and critical thinking are a must.
Think outside of the box - if the candidate can only follow a set of rules and not be able to think outside of this, they will not be a good fit for this position.
Must be able to move between multiple systems effortlessly
Candidates must be trainable and willing to learn.
Professionalism when dealing with all internal or external customers and dealers


Coordinates the sale and delivery of product sold via company held contracts/agreements with governmental, national account and/or rental customers. This process begins with quoting equipment thru delivery and invoicing of product.

Duties:
Administers direct purchase order processing and specific contracts to include quoting, order auditing, entry and coordinating delivery with customers, dealers, vendors, factories and other company divisions.
Assists account managers with marketing initiatives and provide dealer and customer support/assistance with problem resolution and interpretation of policy.
Prepares and delivers training to dealers, customers and company employees.
Builds customer relationships through professional communication via phone, personal visits and trade shows.
Provides continuous process improvements for assigned processes.
Assists with telemarketing and accounts receivable activities.
Compiles, analyzes and shares customer sales data as required.

Notes:
Position will start onsite immediately. Business casual dress code.
Onsite 4 days a week but could change to 5 days a week(Monday - Friday)
1st shift position, flexible hours, but phones run 10am to 5pm so must be available to work most of those hours.







VIVA USA is an equal opportunity employer and is committed to maintaining a professional working environment that is free from discrimination and unlawful harassment. The Management, contractors, and staff of VIVA USA shall respect others without regard to race, sex, religion, age, color, creed, national or ethnic origin, physical, mental or sensory disability, marital status, sexual orientation, or status as a Vietnam-era, recently separated veteran, Active war time or campaign badge veteran, Armed forces service medal veteran, or disabled veteran. Please contact us at hr@viva-it.com for any complaints, comments and suggestions.




Contact Details :

Account co-ordinator: Jothimani Natarajan, Phone No : (309) 226-6088, Email: staffing10@viva-it.com

VIVA USA INC.
3601 Algonquin Road, Suite 425
Rolling Meadows, IL 60008
staffing10@viva-it.com - http://www.viva-it.com

Keywords: Viva USA Inc., Raleigh , Contract Sales Coordinator (Auditor) - Onsite, Sales , Cary, North Carolina